A Letter of Explanation (LoE) is a crucial document in your Express Entry application, used to clarify any issues, inconsistencies, or missing information. While it does not replace required documents, it provides context to help immigration officers understand your situation better. Here’s how to write an effective LoE.
When Do You Need a Letter of Explanation?
You should include an LoE if:
- You lack certain required documents (e.g., missing police certificates, employment letters).
- There are gaps in your work history or travel history.
- Your documents have name discrepancies or inconsistencies.
- You need to explain financial transactions or proof of funds.
- You have previous refusals of visas or PR applications.
- You want to clarify anything unusual in your application.
Key Elements of a Strong LoE
- Clear and Concise Introduction
- Start with a polite greeting.
- Mention your full name, Express Entry profile number, and application number (if available).
- State the purpose of the letter.
- Explain the Issue Logically
- Provide brief but precise details about the issue.
- If a document is missing, explain why and what efforts you made to obtain it.
- If there’s a gap in employment or travel history, clarify the reason (e.g., studies, family matters, job search).
- Provide Supporting Evidence
- Attach documents to back up your explanation (e.g., emails from an employer, proof of document requests, previous visa refusal letters).
- Reference these attachments within the letter.
- Maintain a Professional and Respectful Tone
- Avoid unnecessary details or emotional language.
- Keep it factual, to the point, and structured well.
- End With a Positive Conclusion
- Reaffirm your commitment to providing accurate information.
- Express gratitude for their time and consideration.
- Sign off with your full name and contact details.
Letter of Explanation Sample Format
[Your Full Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]
To:
Immigration, Refugees, and Citizenship Canada (IRCC)
Express Entry Processing Office
Subject: Letter of Explanation – Express Entry Application
Dear Immigration Officer,
I am writing this Letter of Explanation regarding my Express Entry application (Application Number: [XXXXXX]). I would like to provide clarification on [specific issue].
[Explain the issue briefly. If a document is missing, state why and what steps you took to obtain it. If explaining an employment or travel gap, provide a concise reason.]
To support my explanation, I have attached [list the supporting documents].
I sincerely appreciate your time in reviewing my application. Please let me know if further information is required.
Thank you for your consideration.
Sincerely,
[Your Full Name]
Final Tips
✔ Keep it short – One page is ideal.
✔ Use clear, professional language.
✔ Attach necessary proof and refer to it in the letter.
✔ Double-check for spelling and grammar errors.
A well-written Letter of Explanation can strengthen your Express Entry application and help avoid unnecessary delays.
Need Help Drafting Your LoE? Contact Canada Express Entry Assist for expert guidance!